PRIVACY POLICY

DATE: 9th September 2026

Introduction

“Kingdomcity” means Kingdomcity School, a division of Kingdomcity Communications Limited. Kingdomcity School (“we”, “us”, “our”) is committed to protecting your personal information and being transparent about how we collect, use, store, and share it. This Privacy Policy applies to: 

  • our website kingdomcity.school (“School Site”), 
  • our newsletter, forms, and student management systems tied to the OpenApply database, 
  • and any integration with kingdomcity.com systems that also use OpenApply. 
  • Please note: the previous database Ucare is no longer used and has been fully replaced by OpenApply. 

By using our services, you consent to the practices described in this policy. 

Information We Collect

Personal Information

We may collect: 

  • Identifiers: name, email, telephone, physical address, social media links. 
  • School-related data: courses, study programs, activities, service involvement. 
  • Sensitive data: religious preferences implied by School affiliation, if applicable.

 

Technical Data

Automatically collected via cookies and logs: 

  • IP address, browser type, device, referral and access times. 
  • Analytics data for usage, preferences, and performance. 

 

OpenApply-Specific Data

Through OpenApply (our student/staff admissions and management system), we securely manage: 

  • User account details (email, role, preferences). 
  • Academic and organizational data related to course registrations, applications, and attendance. 
  • OpenApply is managed in compliance with data protection and security standards. 

 

How We Use Your Information

We use your data to: 

  • Operate and deliver educational services. 
  • Communicate course information, updates, and supports. 
  • Provide student administration via OpenApply. 
  • Conduct internal reporting and improve our offerings. 
  • We do not sell or rent your personal data. Any sharing with trusted third-party service providers (e.g., payment processors, email or analytics tools) is contractually limited to assisting us in delivering services. 

 

Cookies & Tracking

We use cookies and similar tools to: 

  • Maintain your session, preferences, and login behavior. 
  • Analyze site performance and user engagement. 
  • You can disable cookies in your browser, but some features may become unavailable. 

 

Data Storage & Security

We secure your data through industry-standard safeguards (e.g., encrypted storage, access controls). Data is stored within secure infrastructure and OpenApply systems, with limited access provided only to personnel on a need-to-know basis. 

 

Retention Period

We retain your personal data only as long as necessary to: 

  • Fulfill your educational engagement, 
  • Meet legal requirements, 
  • Or abide by business and operational needs. 
  • Afterward, data may be anonymized or securely deleted.  

 

Third-Party Links

Our site may link to third-party services (e.g., streaming platforms, social media). We are not responsible for their privacy practices—please review their individual policies. 

Legal Requirements & Protection

We may disclose your information to comply with laws or protect the rights and safety of our students and staff. 

 

Children’s Data

Our school may involve minors. Any personal data provided for children is treated with extra care. We request parental consent where required by law. 

 

Changes to This Policy

Updates to this policy will be posted with an updated “Last updated” date. We recommend reviewing it periodically. 

Kingdomcity welcomes your comments regarding this Privacy Notice. If you believe that Kingdomcity has not adhered to this notice or a data breach event has occurred, then please contact Kingdomcity at privacy@kingdomcity.com as soon as practicable.

If you wish to submit a complaint about any of your identifiable information held by Kingdomcity, you may do so by emailing privacy@kingdomcity.com.